Draft:Microsoft purview
| Microsoft Purview | |
|---|---|
| Developer(s) | Microsoft |
| Type | Data Governance, Information Protection, Risk Management, Compliance |
| License | Commercial |
Microsoft Purview
[edit]| Microsoft Purview | |
|---|---|
 | |
| Developer(s) | Microsoft Corporation |
| Initial release | September 28, 2021. |
| Type | Data Governance, Information Protection, Risk Management, Compliance |
| License | Commercial |
| Website | https://purview.microsoft.com/ |
Microsoft Purview
[edit]Microsoft Purview is a complete suite of data management tools and services designed to help organizations take control of their information assets. Think of it as your organization's digital data command center, accessible through "https://purview.microsoft.com". To get started, you'll need a Microsoft 365 E3/E5 subscription or equivalent licensing. This platform is specifically crafted for enterprise environments rather than individual consumers.
Core Capabilities and Functions
[edit]Microsoft Purview provides essential capabilities that modern businesses need to handle their digital information landscape effectively.
1. Data Discovery and Cataloging
[edit]- Description: Imagine having a smart assistant that automatically explores your entire digital environment - from local servers to cloud storage and various applications - to create a detailed inventory of what data you have and where it lives. This feature scans, identifies, and catalogs your information assets, creating a detailed roadmap of your data landscape.
- Purpose: This gives you the big picture view of your data ecosystem, which is essential for making informed decisions about data management. As an added benefit, it can help you recover recently deleted files within a limited timeframe. (NOTE: Recovery capabilities typically extend for 1-3 years, depending on your configuration.)
2. Information Protection
[edit]- Description: This feature acts like an intelligent security guard for your data, automatically applying appropriate labels such as "Confidential," "Internal," or "Public" based on content sensitivity. Once labeled, the system can automatically implement protective measures like encryption or access restrictions to ensure your information stays secure.
- Purpose: The goal is to create multiple layers of defense against unauthorized access and data leaks. This is particularly crucial for large organizations handling sensitive information, helping prevent both external threats and internal data loss incidents.
3. Data Loss Prevention (DLP)
[edit]- Description: Think of DLP as your organization's digital watchdog that monitors how sensitive information moves through your systems. It can detect when critical data like credit card numbers, medical records, or proprietary designs might be shared inappropriately - whether through email, file transfers, or external storage devices - and either block the action or alert administrators.
- Purpose: This proactive monitoring significantly reduces the risk of data breaches, whether they occur due to human error or malicious intent, giving you peace of mind about your sensitive information.
4. Compliance Management
[edit]- Description: Organizations today must navigate complex rules and requirements like GDPR and HIPAA. Purview includes special tools to help you meet these requirements, including automated data retention policies, eDiscovery capabilities for legal proceedings, and complete audit trails that document how your data is handled.
- Purpose: By automating compliance processes, you can focus on your business while ensuring you meet legal requirements, avoiding costly fines and regulatory issues.
5. Insider Risk Management
[edit]- Description: This monitoring system analyzes user behavior patterns to identify potential security risks from within your organization. It can detect unusual activities that might indicate data theft, accidental breaches, or policy violations by employees and contractors who have legitimate system access.
- Purpose: Since internal threats can be just as dangerous as external ones, this feature helps you identify and address risks before they become serious security incidents.
6. Data Lifecycle Management
[edit]- Description: This feature manages your data's entire journey from creation to deletion, automatically implementing retention policies, archiving schedules, and disposal procedures based on your organizational requirements and regulatory obligations.
- Purpose: Smart lifecycle management helps optimize storage costs, reduces security risks from outdated data, and ensures you're meeting data retention compliance requirements without manual intervention.
Strategic Overview and Business Value
[edit]Microsoft Purview represents a complete data governance solution designed to help modern businesses navigate the complexities of managing information across diverse environments - whether that's cloud services, on-premises systems, or hybrid setups. Its primary mission is to solve the common challenges organizations face today: scattered data across multiple systems, limited visibility into information assets, and the increasingly complex world of data security and regulatory compliance.